About us

About Vantage AI Advisory

We are a Sydney AI company building The Back Office: an AI team a business owner runs the whole business through, from one WhatsApp thread.

Sydney, Eastern Suburbs Building since 2025 Built for owner-run businesses

/ Who we are

Vantage AI (you may also see us written as Vantage AI Advisory) is a two founder AI company based in Sydney's Eastern Suburbs, Australia. We build and run AI agent systems, and our product is called The Back Office.

The Back Office is an AI team, not a single tool. It is a set of four agents, covering Finance, Operations, Marketing and a CEO layer that ties them together, that a business owner directs over WhatsApp the same way he would message a real office team. The owner stays in charge of every decision. The agents do the admin.

We are a young company and we are still early. We would rather say that plainly than dress it up. What we have is a working product, a strong technical foundation, and a clear view of the problem: owners of established businesses drown in admin that an AI team can now genuinely carry.

/ The founders

Joel, co-founder of Vantage AI

Co-founder

Joel

Joel is the technical half of Vantage AI. Joel designs and builds the agent systems behind The Back Office: the Finance, Operations, Marketing and CEO agents, the WhatsApp layer they live in, and the infrastructure that keeps them running. Jon’s companies were the first to run on them.

“I set Jon’s companies up with agents before we offered them to anyone. If they didn’t hold up in a real business every day, they wouldn’t be on this site.”
Jon, co-founder of Vantage AI

Co-founder

Jon

Jon is the business half. Jon has owned multiple businesses and runs several today, so Jon knows first hand where an owner’s week goes and what an AI team has to get right before an owner will trust it with real work.

“I’ve owned and run multiple businesses. Joel set mine up with agents and I’ve never stopped using them. If it isn’t good enough for my companies, it doesn’t go near yours.”

/ Where we are

We are based in the Eastern Suburbs of Sydney, New South Wales. We build for Australian businesses first: Australian spelling, Australian tax concepts like BAS and GST in the Finance agent's vocabulary, and the working rhythms of Australian small businesses.

Because the product lives in WhatsApp and the agents run in the cloud, we can work with owners anywhere in Australia. Sydney is home; Australia is the market.

/ What an owner run WhatsApp AI team is

Most AI products for small business are customer facing: a chatbot on your website or a voice bot taking your calls. The Back Office is the opposite. It faces you, the owner. Your customers never talk to it. You do.

Finance

Invoices, receipts, chasing payment, keeping the books in order for your accountant.

Operations

Jobs, scheduling, quotes and follow ups, the day to day running of the business.

Marketing

Content, your online presence, and keeping work coming in the door.

CEO

The layer that sees across all of it and gives you a straight picture of the business.

What it is

  • An AI team you direct, like staff
  • Owner facing: it works for you, not your customers
  • Run entirely from one WhatsApp thread
  • Covers finance, operations, marketing and oversight
  • You make the decisions; it does the admin

What it is not

  • Not a chatbot on your website
  • Not a voice bot taking your calls
  • Not a customer facing tool of any kind
  • Not another app or dashboard to learn
  • Not a replacement for your judgement

The test we hold ourselves to: could a busy owner, between appointments or on the floor, message the business the way they message a mate, and have the admin actually get done? That is the product.

/ How Vantage AI started

Vantage AI started in mid 2025 with a simple observation: AI agents had become good enough to do real back office work, but almost everything being sold to small businesses was a customer facing gimmick.

Joel and Jon came at it from opposite ends. Joel had been building agent systems: agents that keep books, run schedules, produce marketing and report upward like a team. Jon has owned and run multiple businesses and knew the problem first hand: it was never answering the phone, it was the nights and weekends lost to invoicing, chasing payments, quoting and paperwork. Joel set Jon’s companies up with agents, and Jon has never stopped using them.

So we put the two together. We built the agent team first, ran Jon’s companies and our own through it, and shaped it into a product a business owner could run over WhatsApp without learning any new software. That product is The Back Office.

We are early stage and honest about it. No inflated numbers, no invented client logos. We would rather earn trust slowly by being straight about where we are: a small Sydney team building something we think is genuinely new, and proving it one business at a time.

Talk to us

If you run an established business and want to see what an owner run AI team looks like in practice, email Joel directly. A founder reads and answers every message.

Email [email protected] See how we work